Career Opportunities

CSI Careers

We are always looking for good people to join the CSI team. We are a culture-first organization driving innovation in health and wellness. We work extremely hard for each other and for our customers. We also celebrate our wins… in dramatic fashion. We have unique perks on top of a strong benefits package. Perhaps most importantly, the growth opportunities are truly endless as our ingredient portfolio expands and we open new markets. If you don’t see a position below, we’d still love it if you’d send through your resume and tell us a bit about yourself.

CSI Job Board

Nutraceutical Company
Carlsbad, CA 92008
Temporarily remote
$18 – $22 an hour – Part-time

Full Job Description

JOB TITLE: Event Coordinator (Internal Titles: CSI Social Wizard, Happiness Magician, Operator of Funning, Gather Ninja)

STATUS: Part-Time (20 hours per week)

SCHEDULE: Monday- Friday 8AM-12PM (PST)

POSITION SUMMARY:

The Happiness Magician is a fast paced, dynamic professional with excellent time-management and multitasking abilities. This individual is skilled with human relations who has deep empathic roots and a desire to assist in building a fun and uplifting culture. This is a unique role where you are hired to ensure that internal interactions with the team are a combination of fun, interactive, dynamic, instructive, and learning.

The Social Wizard is responsible for our in-office visits including all the logistics associated which include building the agenda, lunches, restaurants, AV, team building, travel, transport, communications, rewards etc). This special individual is responsible for our monthly interactive, virtual team building activities along with managing corporate events not related to our Marketing efforts. The Operator of Funning will work with the President for annual incentive trips and all logistics associated with those trips. This position will work with the President and CEO to provide specialized gifts for key Suppliers, Customers, Employees and Partners throughout the year as needed. Additionally, this position will work alongside the President with our non-profit efforts for The Farmacy Initiative as needed throughout the year.

This is an extremely detailed position. The details make or break an event, so it is important that you thrive in the details. If details are an inconvenience to your natural style, then this position is not for you.

The Gather Ninja must be able to effectively communicate across an organization in an uplifting and positive way. You will work with vendors and suppliers with whom we want to have a great experience as they work with our company. This position reports to the President who has many direct reports, so must work well alone. This position is a 20 hour per week position and could move into a full-time role as the company grows and evolves.

The ideal candidate is excited by life. Believes there are solutions to absolutely everything and works relentlessly to find those solutions. Loves to create surprise and mystery.

RESPONSIBILITIES:

  • Perform research in order to gain deep understanding of different requirements and details of each event
  • Plan and organize events in accordance with financial and time restraints
  • Research and book appropriate venues
  • Plan, schedule and organize time slots and speakers at event
  • Manage complex calendars and scheduling for internal and external meetings
  • Book Restaurants/events related to meetings as needed
  • Confirm appointments and set agendas for each meeting
  • Look for and compare different vendors (catering, decorators, musicians etc.)
  • Negotiate and communicate effectively with vendors
  • Handle, coordinate and oversee all event operations
  • Track the overall expenses regularly
  • Works with our Marketing Department on items need to support events (apparel, marketing goodies etc)
  • Carefully execute event preparation activities
  • Offer solutions to resolve problems in a timely manner
  • Analyze and evaluate event’s results
  • Provide comprehensive administrative support for one or more Executives as needed
  • Handle confidential information, adhering to high standards of professionalism and protection of company’s confidential and proprietary data and systems
  • Create and edit documents, spreadsheets, and presentations as necessary
  • Maintain electronic records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
  • Manages all “points and vouchers” (hotels, airlines, rental cars)
  • Negotiates best rates and discounts for travel and lodging
  • May coordinate complex domestic and international travel arrangements for all staff
  • Develop and maintain amiable and effective relationships with staff and external contacts, including Board members and their staff
  • Attend meetings and keep minutes (as required)
  • May require some travel
  • Provide general office support for staff as needed
  • Manage ad hoc projects as assigned

QUALIFICATIONS:

  • 3 years of experience as event coordinator, administrative support, or similar role
  • Portfolio of successful events
  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker and problem-solving skills
  • Team player
  • Good time-management and organizational skills
  • Extremely detail oriented and accurate
  • Great interpersonal and communication skills
  • BA in hospitality management, public relations, or similar relevant field
  • Complex travel and calendaring experience
  • Excellent computer software skills, with ability to effectively troubleshoot common problems
  • Able to perform tasks and make decisions with little to no supervision
  • Experience with adherence to procedures for handling sensitive and confidential information
  • Flexible and able to adapt to changes and requests quickly and accurately
  • Excellent planning, organizing, and prioritizing skills

EXPERIENCE:

  • 3 years of experience as event coordinator, administrative support, or similar role

SKILLS:

Utilizes effective stress management, time management and organizational skills to accomplish tasks. Possesses ability to be analytical and solve problems. Has a strong attention to detail with a high degree of accuracy. Must be a quick learner with an ability to anticipate where potential issues may arise. Able to meet deadlines and to concentrate over long periods of time. Able to work in an open office space as well as be able to lift office supplies. Possesses a pro-active attitude with a culturally aware and flexible approach to handling situations.

EDUCATION:

Bachelor’s degree is preferred.

Job Type: Part-time

Pay: $18.00 – $22.00 per hour

Schedule:

  • Monday to Friday

COVID-19 considerations:
We are mostly working in a remote capacity, with once a month in-office days (2-3 days per month total). Any time in the office will require you to temperature check and health screen at the Covid kiosk in the lobby.

Work Location:

  • One location

Work Remotely:

  • Temporarily due to COVID-19

Work Location: One location

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